Hacking Employee Happiness With Shared Office Spaces

Even in the age of automation, the success of a good company falls largely on the shoulders of the employees. Getting the most out of your employees will often lead to positive results in all aspects of your business. Fortunately, a shared office space can help you hack the code to improving employee happiness.

The Value of Employee Happiness

Employee happiness is an important marker for the most successful operations. Factors like contentment help to increase morale and reduce retention. But the true value of employee happiness is measured in their ability to thrive. Thriving is what makes for truly effective, high-value employees.

Here are just a few key benefits of happier employees:

Performance

Working in an environment that allows them to thrive results in greater efficiency and quality of work. Happy employees are more engaged and driven. They are a driving force behind growth.

Care

One of the great detriments to a company’s performance is indifferent employees. When an employee doesn’t care, it affects the quality of their work. They miss deadlines and make more frequent errors, as well as coming up with fewer solutions.

An employee who cares about the company brings more to the table. They create a better atmosphere for others and they take pride in doing a good job.

Sick Days

Sick days are an underrated source of lost profit for employers. The day comes out at a net loss for you. You lose out on the work you needed the employee to accomplish, while still paying for those hours. Of course, you can’t scrap sick days, but you can reduce how often people take them.

Improving employee happiness results in people taking fewer unnecessary sick days. As well, happy workers have less stress and tend to take better self-care, resulting in better health.

Above & Beyond

If you want to see your workforce going above and beyond the call of duty, you need to keep their job satisfaction high. Happier employees are driven to go beyond the call of their job, while simultaneously avoiding burnout.

Retention

It’s no surprise, happier workers are less likely to leave. By keeping their happiness-level up, you can avoid the high costs of employee turnover, as well as the loss in efficiency while they go off on interviews and touch up their resume.

The Solution: Shared Office Spaces Allow Employees to Thrive

When it comes to increasing employee happiness, coworking may be the solution. Employees at shared office spaces have higher self-reported levels of vitality, learning, and job satisfaction.

In the context of the workplace, vitality means the passion and excitement for the job. The collaborative, open atmosphere of a shared office space helps people see that their actions make a difference to them, their coworkers, and their company. The result is greater enthusiasm for the job, incentivizing people to accomplish more.

The landscape of business is constantly changing. As such, those who stay ahead of the learning curve help your business thrive. In a coworking space, people are more driven to learn. In part, this is due to to the increased vitality. However, it’s also propelled by the atmosphere.

In a shared office, your employees are in the proximity of other agile, learning businesses. This encourages further learning, as well as resulting in a cross-pollination of knowledge. Businesses in the same shared office space learn from each other, creating a symbiotic relationship, even if they do not directly conduct business together.

Furthermore, shared offices increase job satisfaction. Working in an open office keeps up a team mentality. This promotes a healthier, happier business atmosphere. People are less likely to try and one-up coworkers or steal credit. As well, it’s easier for management to see and recognize peoples’ efforts.

This collaborative atmosphere and recognition of one’s own efforts make a big difference in overall job satisfaction.

5 Ways to Enhance the Benefits of a Shared Office

While coworking is already a great way to promote employee happiness, there is still more you can do. Here is a quick list of five easy ways to enhance the benefits of shared office spaces:

  1. Increase Collaboration & Community
  2. Provide Support
  3. Environment
  4. Empowerment
  5. Flexibility

1. Increase Collaboration & Community

Coworking is all about collaboration. One of the simplest ways to improve on this is to build a community in your workplace. Team outings are a low-cost way to quickly increase employee satisfaction and build bonds between workers. As well, they are a nice bonus for attracting new talent.

Team Building

2. Provide Support

A shared office space gives management the ability to work closely with employees. This allows them to provide meaningful support and feedback. Employees feel more valued, leading to improved efficiency and/or quality of work.

As well, the best shared offices offer support services for on-demand use. These services avoid employee headaches, stress and inefficiencies that can happen when trying to solve problems outside of their expertise.

Technical services like IT and troubleshooting prevent frustrations and keep everyone operational. Administrative support can prevent your team from becoming swamped in by other duties in peak periods.

3. Environment

The workplace environment has a big impact on employee morale. Professionally-designed shared office spaces with plenty of natural light and ergonomic furnishings are a great help. But employers can do more to improve the environment inside the coworking space.

Allowing workers to have plants or other decor can make a big difference in a coworking space. It helps to remove the sense of the impermanence of agile office spaces. As well, it creates a more personal, friendly touch.

Also, making full use of the space can help employees thrive. Good coworking spaces have lounges, wellness areas, and more. This allows employees to shake it up a little, working in different locations. It’s a great way to keep them comfortable, happy, and flexible. Don’t keep your workers chained to their desks.

4. Empowerment

Toronto shared office spaces don’t share the same rank-and-file structure of a traditional office. You can use this free-flowing atmosphere to empower your employees. In this atmosphere, they feel more capable of making a difference and are more likely to suggest new ideas. You can promote this further by allowing them more decision-making and sharing information with them.

5. Flexibility

Coworking offices are bastions of flexibility. This is making them popular business spaces for enterprise and startup companies alike. Embracing this flexibility can help you get more out of your workforce.

For example, many companies in shared offices have flexible hours. This can include allowing for different arrival/departure times so that employees can better schedule their day around their commute or needs of their family. For example, an employee may work from 8 to 4, rather than 9 to 5.

As well, offering the flexibility of a few work-from-home days is a great help. In addition to being a nice benefit for employees, it’s also great for employers. For example, many employees will use work-from-home days rather than sick days when they get a cold. This has a double benefit. For one, you don’t lose out on their work. And for the other, they don’t get others sick, resulting in more sick days.

Increase Employee Happiness With Toronto Shared Spaces

In a competitive landscape like Toronto, companies need every edge to reach their full potential. The best shared office spaces help to create happy, thriving employees, for more successful businesses.

Book a tour of our prime downtown Toronto shared office spaces today.

How Top-Performing Coworkers Leverage Professional Support Services

Business support services are an underutilized tool in coworking spaces. The most successful businesses are those that make use of all the tools at their disposal. 

We take a look at some of the support services available to coworkers, and how leading companies use them.

How Companies Use Coworking Support Services

Taking advantage of professional support services in coworking spaces can give your business the edge it needs. Some of the most effective uses of these services include:

On-Demand Services

On-demand services make companies more agile. They allow them to be reactive so they can quickly pick up on any opportunities. Whether that’s renting meeting rooms for important meetings or using IT services to make important upgrades, leveraging your on-demand services allows your business to be ready for anything. It also makes it possible to quickly resolve technical problems without increasing the size of your team.

Keeping Businesses Lean

The best way to keep profits high is to keep your costs low. In an effort to keep businesses lean without sacrificing efficiency, smart coworking companies take advantage of business support services.

For services your business doesn’t need on a day-to-day basis, it’s more economical to buy support only as needed. This reduces the time and costs of hiring, onboarding, and training employees. 

As well, using support services in your coworking space means the person helping you has familiarity with your company. This helps to speed up the process and provides more trust and reassurance. 

For example, say you bring on a new employee but aren’t a large enough company to have an HR or payroll person. You can hire professional support services to onboard them. Having the same person providing this service whenever you need it means they know exactly how the process works for your company. As a result, they can streamline it. Which reduces the cost and time it takes to add a new employee on the payroll.

Full Business Capability

One of the great benefits of coworking support services is that they allow any company to have the full capability of larger businesses. It leverages a sharing economy to make professional services available to everyone.

This is ideal for small or new companies, who may not have the capacity or budget to afford the necessary services. Even those using a virtual office are able to upgrade their image and capabilities with tools like a virtual receptionist.

It also makes for ideal satellite offices for enterprise companies. Remote, temporary, or overflow employees in large companies can leverage coworking spaces. In addition to affordable and convenient office space, employees have access to all the tools and amenities they would have in the head office.

Types of Business Support Services

Some of the most in-demand business support services for coworking spaces include:

    • Administrative & Reception: An in-house team of administrative staff provides on-demand services. The include reception duties like personal telephone answering and reception service. As well, tools like word processing, secretarial service, and executive assistance are readily available.

 

  • Bookkeeping & Banking Service: Payroll, banking, invoice and cash flow management. Standard bookkeeping services are also available.
  • IT: Programming, support, and security services allow you to be proactive in your technical needs. Troubleshooting and network management are also available from an in-house team.
  • Printing Services: It’s an increasingly paperless world, but we still need physical documents for our most important items. You can print, scan, or copy documents using our high-quality devices. As well, our helpful staff can assist or offer services if you don’t have time to print yourself. Secure onsite shredding services are also available.
  • Publishing: All the most important desktop publishing services are readily available: 

 

    • Copy Editing
    • Proofreading
    • Layout Design
    • Text Formatting

Find Toronto Coworking Space With Professional Support Services

Before renting coworking space, determine what business support services are available. The Professional Centre is a downtown Toronto coworking space in the heart of the coveted Financial District. In addition to professionally designed open and private offices, we have a wide array of professional support service. Book a tour today and discover why leading coworking companies love The Professional Centre.

Coworking 101: What To Check Before Renting Coworking Space

Coworking 101

Renting coworking space is a great option for any business. These spaces offer greater affordability, capability, design, and agility. They’re quick to scale up as your business grows, and they offer short-term leases.

But to get the most out of your coworking space, you need to make sure it’s right for you. To help, we put together this guide on what to check before renting coworking space.

Location

It’s the first rule of real estate, whether you’re buying or renting. The right location is a top priority. Here are a few factors to consider when picking the location of your coworking space:

The Commute

A simple commute makes your life easier. If you’re working alone or with a small team, you can save a lot of headache by reducing the length of the commute. Stacking long hours on top of a long commute doesn’t do anyone any favours.

Convenience

But it’s not just about your commute. You want to make sure your coworking space is in an easily accessible area. Central locations, road access, and TTC accessibility ensure that you, your coworkers, and your clients can get to your space without hassle.

Professional Image

A good location can do a lot to enhance your professional image. In Toronto, the Financial District is one of the most prestigious locations for an office. The lower costs of renting coworking space make it possible to get office space in the most desirable locations. This enhances your professional image as you’re surrounded by only top tier businesses.

Coworking Toronto

Amenities

Internet, laptop, and coffee. Often, people quote these as the base requirements for a workspace. But to function properly as a business, you need a whole lot more.

When you compare coworking spaces, take a look at their amenities. The different services, capabilities, and equipment affect your own capabilities and agility.

As much as we’re moving into a more paperless world, businesses still need tools like printers, scanners, and copiers. As well, you can improve your own work experience and create a better atmosphere for employees with premium amenities like:

  • Lounge areas
  • Kitchen
  • Private phone booths
  • Wellness rooms

As well, the best coworking spaces in Toronto offer administrative and support services. From bookkeeping to hospitality to IT support, a good coworking office gives you access to all the support of an enterprise-level business.

Costs & Value

Simply put, coworking spaces offer the best bang for your buck when it comes to renting office space in Toronto. When you choose coworking, you’re already making a smart, budget-conscious decision. So instead of just trying to go all out on getting the lowest price, look for the best deal.

Getting the best value should be your goal when comparing spaces. Consider not only the cost but what you’re getting for your money. Paying a little more or a little less is easily outweighed by the capabilities, comforts, or convenience of a superior space.

That being said, it’s important to make sure you stay within your budget and keep an eye on what services you need most.

For example, a new company with fewer needs and shallower pockets can always opt for a virtual office. Although a virtual office doesn’t give you a dedicated desk, you do have access to the lounge where you can work, network and collaborate. All the while, you have access to services on-demand as needed.

Privacy

One of the big selling points of a coworking office is the open, collaborative atmosphere. But if you need a little more privacy, this can be a bit of a drawback. Fortunately, some coworking spaces have some simple solutions.

Renting a private office in a coworking space offers the privacy you need. With this option, you still get all the benefits of an open office without sacrificing your privacy.

If you only need occasional privacy, many open offices already have good solutions. Meeting room rentals give you a private space to meet clients. And phone booths are a simple solution for private calls.

Private Office Toronto

Comfort

On average, most people spend about a 1/3rd of their lives at work. For business owners, this is number is often higher, so it’s worthwhile making sure you have all the right comforts. A well-designed, open space can add to your enjoyment and appreciation of an office – as well as boosting your professional appearance.

Lighting

Good lighting is essential in an office. It improves mood, focus, and it’s good for your eyes. The best option is natural lighting, so be on the lookout for well-lit spaces with big windows.

Ergonomics & Furnishings

A furnished office has a couple of key benefits. For one, it saves you money since all the furnishing costs are already in place. For another, it improves the overall look and feel of the office. It helps maintain the professional design of the office, making it a more impressive space.

Ergonomic chairs, desks, and accessories also add to the work experience. Not only do they make you and your employees more comfortable, but they’re also better for health. For example, good back support reduces the number of visits to chiropractors and physiotherapists. As a result, you pay less for health insurance and take the loss of fewer sick days.

Furnished Coworking

Meeting Space

Meeting space rentals are now one of the most in-demand services of Toronto coworking spaces. The increase in demand means the best meeting rooms have more scarce availability.

Fortunately, coworking spaces with meeting spaces often give preferred booking availability and rates to those using their space. That makes it easy for you to book professional, technologically advanced, fully capable meeting rooms.

When considering your coworking space, consider the availability, quality, and capabilities of their rental meeting spaces.

Book A Tour of Toronto Coworking Space

Are you looking to rent coworking space in Toronto’s most desirable downtown locations? The Professional Centre offers a wide range of options and support for coworking in the Financial District.

Book a tour today!

Open vs Private Office Space: Which is Best for My Business?

 

Private Coworking

The last decade has given rise to the Googleization of offices. A focus on collaboration and freeform thought has lead to companies shifting to the open office format. But are open offices better than private? It depends on your business & needs.

In this article, we weigh the pros and cons of each.

Open Office Space

The coworking explosion saw a dramatic shift towards open office spaces in all sorts of businesses. Cubicle walls melted away, opening up to create collaborative workspaces.

It’s a phenomenon that gained popularity at new age giants like Google and Facebook. Companies were quick to adopt, in hopes of capturing some of the same success.

Now we’re a few years into mainstream open office spaces and we’re taking an objective look at their pros and cons:

Open Office Pros

Collaboration

Collaboration is the most touted benefit of the open office. Putting people of different levels and functions into one space opens up the dialogue and offers more perspectives. The result is more harmonious, agile thoughts and ideas. As well, it reduces miscommunication and streamlines ideation.

The immediacy and accessibility that an office space provides to team members make it ideal for collaboration.

Growth

For companies in a state of anticipated or unsure growth, open office space rentals are ideal. These spaces are dynamic and adaptable. It’s easy to rearrange space and/or add desks. This allows for rapid growth if you need to scale up the workforce quickly.

Growing businesses save time and money on having to look for new offices.

Costs

Open offices are the most economical way to set up your office. It’s what has made them a staple of the Toronto coworking landscape. Cubicles, private, and individual offices take up more space and cost more to set up. On average, an open office space takes up less than 1/3rd of the space of a traditional office.

Businesses of all sizes are focusing on becoming leaner and more productive. An open office provides the perfect balance between quality and price point that fits many modern companies.

Open Office Cons

Interruptions & Distractions

The ease of collaboration can cut both ways. While it’s easy for people to communicate and discuss ideas, it’s just as easy to distract each other. According to studies by the University of California, Irvine, distractions happen 29% more often in open offices.

Approaches can be taken to mitigate distractions. Setting time for socialization can help reduce distractions throughout the day. Allowing for flex work, so employees can work from home when they need distraction-free work days, can help. As well, wearing headphones can help keep employees plugged into their own work, so they are interrupted less often while still being readily available.

Lack of Privacy

Constant collaboration isn’t for everyone. Some people, especially those from a more old school background or mentality, prefer private office space. For them, the four walls of an office aren’t restrictive, they’re a comfort. Privacy can offer freedom from distraction and makes your workspace feel like your own.

Lack of Permanency

While the agility of renting open office space is generally a benefit, there is a flipside. The whole, “move fast and break things,” mentality comes with a lack of permanency. While it’s proven to be a formula for success and rapid growth for many businesses, it’s not for everyone.

Agility allows you to push boundaries and scale fast, but more permanent workspace can provide a sense of comfort. It’s important to find the balance that meets your company’s needs and culture.

Allowing workers to personalize their desk space with plants, photos, and knickknacks can help them feel like their space is their own. As well, minimize unnecessary shuffling around of space.

Private Office Space

Private offices are the more traditional approach. Employees show up in their private offices and it’s their home for the day. The four walls of their cubicle or office are familiar and comfortable. In the wake of the open office boom, many companies are partially shifting back to private offices. They’re often used now for management roles or specialized jobs.

Private Office Pros

Privacy

One of the most obvious benefits of a private office is privacy. Workers can complete professional or personal matters in their own space. It also makes it easier to deal with sensitive matters such as legal, HR, or financials without alerting or involving the whole team.

Often, salespeople who are on frequent calls will prefer a private office. The calls are less of a distraction to those around them, and they can have the comfort of a private call.

Interruptions

Another benefit of a private office is the lack of interruptions. People are less likely to disrupt or interrupt you while in a private space. This makes it easier to focus on your own work and reduces distractions.

In addition to interruptions, the noise of an open office can be disrupting. 58% of high-performance employees desire a quieter workspace. A private office offers more control over sound.

Individual Productivity

The lack of interruptions helps individuals to be more productive throughout their day. Employees can accomplish their individual tasks faster and with high-quality. Their interactions are more streamlined, usually occurring on their own terms.

Private Office Cons

Reduced Collaboration

Although a private office improves individual productivity, it can reduce team productivity. Where there are fewer interruptions, there are also fewer opportunities for communication and collaboration.

The result is less innovation at the expense of individual productivity. Companies need to decide which is more important to them in deciding between open and private offices.

Isolation

Having the privacy of your own office can be nice and comfortable. But it’s also isolating. Spending days locked away alone in your own office can take a personal toll. It reduces your participation in company culture and can take away from workplace wellness and job satisfaction.

If working with private offices, be sure to schedule social time and try to pair break times with other employees. Solutions like Steve Jobs’ walking meetings can help to engage coworkers and break up the mundanity of spending all day cooped up in an office.

Costs

For all the comforts that come along with a private office, there is a definite cost. They take up more space, they cost more to put together, and moving in and out of spaces is more time-consuming and expensive than an open office.

They can have other cost benefits, however. For example, employers can use a private office as an incentive during promotions rather than just giving raises.

Private Office Coworking

Private Office in a Coworking Space

A private office in a coworking space is another option that provides a healthy balance between the pros and cons of open and private offices. These are available for individual offices or team offices. They offer the best of both worlds, combining the privacy of your own office with the collaboration of an open office.

These offer the best value for individuals or small teams who are looking to rent private offices. They come at a lower cost than renting traditional business space while having all the amenities of a large company.

Private Office & Open Office Office Space for Rent in Toronto

Whether your company’s needs are best met by renting private or open office space, quality matters. Our Toronto coworking spaces are top quality. We have prime Financial District real estate, professional design, and all the technology and amenities a modern office needs.

Our diverse range of open and private office space can fit the needs of any size or type of business.

Book a tour today and discover the benefits of coworking space.

Not Just Startups: Enterprises Are Moving Into Toronto Coworking Spaces

Toronto Coworking Spaces

In the initial explosion of coworking, spaces were rented by students, startups, and freelancers. The goal was to move in, grow, and move into your own space. But now, just a few years later, it’s not just startups in Toronto coworking spaces.

It’s a popular coworking myth that these spaces are just for small companies. In reality, the big guys are moving into shared offices at a rapid pace. Established companies and major enterprises are seeing the benefits of coworking and jumping on board.

In this article, we explore why banks and enterprises are searching for coworking space in Toronto.

Why Enterprise Companies Are Moving Into Coworking Spaces

Cost & Availability of Renting Business Space

Finding office space in Toronto is a challenge for any size of business. Market research shows that Toronto once again has the lowest vacancy rate (1.6%) of the top 10 North American Central Business Districts.

Toronto Office Availability
New York has the second lowest vacancy rate at 6.6% (>4 times greater than Toronto)

 

The low vacancy means there’s not a lot of availability in business space for rent. It’s especially challenging for large companies who need more space. It’s even harder to be pickier about the location.

Even if the ideal space is available, low-vacancy and high-demand mean the costs are high. Anyone who lives here already knows, Toronto is not a renter-friendly market. Higher rents mean lower profits.

Coworking spaces in Toronto allow enterprise companies to find space at more reasonable prices.

Satellite Offices

Companies that already have their own space are turning to coworking spaces for satellite offices. For companies already in the city, coworking spaces offer low-cost office space for staff who don’t need to be in the main office.

Marketing teams, web development, and accounting departments are just some examples of staff that are often in coworking satellite offices.

For companies based outside of Toronto, using coworking space for satellite offices is a great option. They allow companies to enter or test a new market faster, with a lower cost and less commitment.

Overflow & Rapid (or temporary) Expansion

In the modern world, things move fast. As companies often need to scale up rapidly, it’s not uncommon to see offices overflow. With the scarcity of business space for rent managing overflow and expansion is too slow and expensive via the traditional approach.

Coworking spaces resolve this issue. They provide ready availability, often in close proximity to the main office. It’s a much more agile option, allowing businesses to move in quickly.

They’re also a great option for temporary expansions since contracts are much shorter term than traditional office rentals.

Toronto Meeting Rooms

Meeting Rooms & Amenities

High-quality meeting room rentals are in demand for businesses of all sizes. Even offices with their own meeting spaces are seeking out rentals.

The meeting rooms in coworking spaces are available in all sorts of sizes, fitting for meetings from 4 to 20 people. This allows the flexibility to rent a space that is more fitting to the size of your meeting.

They are also technologically advanced with presentation screens and whiteboards. Shared office meeting rooms boast a series of amenities that may not be found in a company’s own office. The designs and layouts also make them much more appealing alternatives to hotel meeting rooms.

As well, many large companies often find that their own meeting rooms are overbooked. Rentals allow more flexibility, so they don’t need to schedule around in-office availability.

Companies that use these rentals frequently will often sign up for coworking spaces, to take advantage of better rental rates. As well as access to their other amenities.

Location

It’s hard enough finding business space for rent in Toronto. But locking down office space in the most desirable districts is even more challenging. A business’ location has a big impact on its image and convenience. Banks, for instance, want space in the financial district, where most meetings happen.

Coworking spaces in the financial district make it easier to rent business space in a competitive area. The spaces are well-designed and on high floors. Although they’re an affordable option, they don’t look cheap. Instead, they’re a good way to show that your company is modern, professional, and agile.

Short-Term Lease

Renting office space in Toronto often means signing a 5 to 10-year lease. For many businesses that’s a long commitment. Especially for companies that are unsure of their growth needs. Will they still need this space in 5 years? Can this space fulfill their needs after 10 years of growth?

Coworking spaces keep companies more agile, with the ability to sign 6-month or 1-year leases. That means they can scale up or down as needed, always matching their current needs. More flexible lease terms take the guesswork out of your rental needs.

Creative Atmosphere

Although coworking spaces are professional, they break away from the mould of traditional offices. Their collaborative design and creative atmosphere promote productivity and workplace satisfaction.

These spaces attract better talent and maintain an engaged, healthy workforce. As well, they’ve been shown to improve workplace wellness by increasing work satisfaction.

Toronto Business Space For Rent

Really Well-Designed Space

For any company, big or small, image is important. As such, a well-designed space says volumes about your business. Coworking offices prioritize design to boost your business’ productivity and professional image.

They are already furnished so companies move into a ready-to-use space and don’t need to worry about buying furniture or hiring designers.

For meeting rentals or daily office use, the professional design of shared office spaces makes them ideal for any business.

Book a Tour of Toronto Coworking Spaces

Although coworking offers better availability for Toronto office space, the best locations are filling up fast. Book a tour today and discover the benefits of coworking in Toronto.

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